# User Training Guide — AARJAY GDP Portal

This guide is for initial staff training after deployment.

## 1. Admin / RP / QA users

Training topics:

- Dashboard GDP/QMS KPIs
- Supplier/customer qualification status
- Batch/Stock traceability
- Deviations and CAPA
- Change Control
- SOP Master and Document Control
- Recalls, Falsified Medicines and Defective Stock
- Audits and GDP Gap Analysis
- Training Matrix / SOP Read & Sign
- System Health and Activity Log

Suggested practical exercise:

1. Open `/gdp-gap-analysis`.
2. Review red/amber actions.
3. Open one CAPA and one Deviation.
4. Open one Recall and check customer contact log.
5. Create a test SOP signoff for a test user.

## 2. Warehouse users

Training topics:

- Batch/Stock view
- Goods Receiving
- Dispatch handover evidence
- Defective Stock workflow
- Returns workflow
- Temperature/Cold-chain Import review
- Premises Checks and Cleaning Logs

Suggested practical exercise:

1. View a batch.
2. Review stock movements.
3. Open a Dispatch record.
4. Create a test Defective Stock record in staging.
5. Complete a Cleaning Log in staging.

## 3. Accounts users

Training topics:

- Accounts & Tax dashboard
- Payment Tracker
- VAT Report
- Credit Notes
- Accountant Export Pack
- Accounts Communication Log

Important permission rule:

Accounts users should not edit GDP-critical records such as batch numbers, stock movements, recalls, CAPA, SOPs or training evidence.

## 4. Auditors / read-only users

Training topics:

- Dashboard
- GDP Gap Analysis
- Audit module
- Activity Log
- Reports
- Read-only evidence review

## 5. Training sign-off

Record real staff training in:

- Training Matrix
- SOP Read & Sign
- Training Records

Keep a copy of this guide as training material evidence.
